Deal with excess man power & incremental cotribution system refrom

This is with reference to number of conciliation & labour cases undergoing before
Labour authorities wherein on an average 8 to 10 days each employee from at least each zone & from legal department total 8 to 10 Head clerk level or equivalent cadre employees are remaining present before competent authorities. I f calculated average salary of each around ` 1000/ for a month it may come out 80 thousand to a lakh just to remain present before authorities. Apart from that advocate engaged in each case to represent the case fee extra. If looked many of the cases pertains to reinstatement by daily wagers & some of them are even not sustainable at first instance Which can be dealt in by Asst. Labour Officer or Law officer without assistance of Advocate saving fees of advocate too.
Earlier it was decided to represent all the cases by Asst. labour officer in conciliation matters collectively while in the court matter that may be by Law officer/ municipal pleader or advocate if engaged.
Unfortunately it is not scrupulously followed. Resultantly rather than only Asst Labour officer & one of the Asst. Almost dozen employee remain out of office at the cost of regular work.
In the era of inflationary trend & increasing non plan public expenditure this certainly needs to be address to handle in more economical way.
Issue equally important pertains to taking incremental deposite in case of schemes not finalized.
Presently when asked for to deposit the amount which may be 25 to 30 thousand on an average, rather than paying the amount by individual property holder who have already availed either BUC or basic amenities like drainage, water etc abstain from paying deposit & either constructing without permission, or expanding existing structure. In the city like ours it is quite difficult to trace it out daily. Many a times this is might be happening
Under the knowledge of concerned staff or with their nexus.
As per the observation it is noticed that some times either our staff or architect are advising to put up a plan & construct the structure or extension without obtaining permission (Raja Chhithi)
Thus when ever asked for one can pay the penalty & regularize at the later stage.
If thought rationally when scheme is not finalized if one is paying this as deposit & on finalization one has to pay time gap may be 5 to 10 years. Calculative mind person will prefer to pay the penalty & regularize on finalization. This system needs to be reconsider. If in the cases where in basic amenities are there & the case of extension or within same society new structure is there deposit may be allowed to pay in installments of 10% every year or until the scheme is finalized & one is supposed to pay which ever occurs earlier.
While in the case of absolute new structure entirely where one has to obtain basic facilities permission fresh one may be asked to pay full amount in case of entire society / apartment , or mass units. While in case of individual property installment may be considered.
If adopted this may be more plausible, convenient & easy to both.
This certainly reduce the tendency of constructing without permission. Even illegal water & drainage connections may also be reduce. Gradually mind set of people can be changed to shift to legal way reducing corruption too.
My last issue is we had started intranet mail system but since long It is out of operation. This is good system of communication to even upper management innovative ideas
& suggestion s to reform. In past couple of months I had sent such including increment & fixatuion problems but that does not seemed to reach to U due to system failure.